Automation and integration

The less time your bookkeeper needs to spend on routine bookkeeping, the lower your bookkeeping costs can be.

We help automate the parts of the process that save time for our team, which helps us offer you a good price.

Companies with a board, investors or auditors may need clear controls and documentation. An expense-management system can show who paid and approved each purchase, and when and why it was approved.

Clear approval steps can answer questions from your auditor, reduce incorrect payments and assign payment responsibility to the employees who know the purchase best. That can save you time as well.

You may know how time-consuming it can be to collect the receipts and other documents your bookkeeper needs, especially when you also have to gather them from colleagues.

Automating document handling lets the employees who made a purchase submit the supporting documents themselves, freeing up your time.

Instead of paying each invoice through online banking, you may be able to automate supplier invoices. That can reduce the time spent handling documents and payments and recording invoices and their payments.

Automating supplier invoices can save both time and money.

Even a skilled bookkeeper cannot always tell from an invoice what was purchased or why it was needed.

With an automated process, employees can explain what they bought and its purpose. That saves time for you and for us, and helps ensure the purchase is recorded correctly.

Automating bookkeeping can reduce manual posting errors, including errors made by your bookkeeper.

Systems can remember how similar transactions were recorded previously. Employees who made a purchase can also provide context that may not be clear to the bookkeeper.

Fewer manual errors help you get more reliable and complete reports.

You may have seen the same type of expense posted to different accounts during the financial year. Inconsistent coding makes it harder to rely on the figures in your reports.

Automation helps systems apply the same rules consistently, rather than relying on people to remember what was done last time. That can make your bookkeeping and reports more reliable.

Automation can also help you:

• produce more reliable reports
• spot variances more easily
• manage accruals more effectively
• track annual SaaS subscriptions
• measure selected costs or cost groups
• receive reports sooner and use them more often
• manage cash flow more easily
• keep track of unpaid invoices
• understand employee spending
• carry out more detailed financial analysis

To get the full benefit of automation, all systems need to be set up and integrated correctly so the data is complete and accurate.

We recommend getting advice when setting up your accounts, so the figures support the decisions you need to make. Automating a misleading setup will not solve the problem. Read more about Financial consulting.

It is also important to work with a bookkeeper you trust who understands your business. We specialise in helping growth companies with payroll bookkeeping and payroll processing. Read more about Bookkeeping and payroll.

Automation can also increase the need for review, because employees who are not accounting specialists take on some of the process. Someone still needs to check the accounts and report to you in time for you to use the information in your work. You may also need help monitoring cash flow. Read more about Controlling and reporting.

Contact us today to discuss how we can help you and your business automate more of your bookkeeping.